Data Protection Notice: Job Applicants

(Last updated on 30 October 2020)

PSI CRO AG, located at 113a Baarerstrasse 6300 Zug, Switzerland, and PSI affiliates directly communicating with you for hiring purposes ("PSI, we"), is a global contract research organization that provides clinical research services.

PSI will be responsible as the data controller for the use of your personal data as described in this Notice.

Which of your personal data PSI needs to collect

When PSI is considering your candidacy, we will review the information you provided to us about yourself, as well as data generated during interviews with you, including questionnaires you completed. We may also collect information about you from other relevant legitimate sources like from the references you provided to us and publicly available media. All this information is your personal data. 

What is the purpose and legal basis for processing your personal data

PSI will be processing your personal data for considering your candidacy in accordance with the applicable laws.

In some countries such lawfulness implies that a data controller should have a legal basis for personal data processing. The legal bases that PSI relies on include

  • Making some pre-contractual steps, for example asking you to complete questionnaires, reaching out for opinion about you to your former employer or to other references you gave us;
  • Compliance with our legal obligations, for example correcting your personal data in response to your request, and disclosing some data at the time of inspections to which we may be subject;
  • Our legitimate interest to register you in our visitor log if you come for an interview, or combining your data with data about other candidates to learn more about effective recruitment.

When there is no other legal basis or the law of your country does not recognize other legal basis, PSI will rely on your consent, which you express by sending your application to us.

Who will access your personal data

PSI is a global company, and PSI staff who will view your application may be located in countries other than the country in which you applied. PSI will also involve external companies that help us managing the application process, as well as performing background checks in compliance with the applicable law.  

When the parties with whom we need to share your data are located abroad, your personal data will need to be sent or/and accessed from abroad, including to/from countries where the data protection laws may be less strict as compared to your home country. PSI makes reasonable efforts to ensure that these PSI staff and external recipients, regardless of their location, commit to protect your personal information. Such efforts include technical and organizational measures, as well as certain contractual protections to safeguard your data. You can ask PSI to tell you more about these safeguards, including a review of any applicable protective measures.

How long your personal data will be kept

If PSI engages you, we will keep your personal data as a member of our personnel. If we do not, we may retain your personal data as long as the applicable law requires and then delete the data.

How to exercise your rights regarding your personal data

You can request access to your personal data, data correction and erasure. You can also request that we stop processing your personal data or object to some data processing that we described in this Notice. You can claim your right to data portability. We will consider all such requests in accordance with the applicable laws.  

You may ask for more information or send any other enquiries to our Data Protection Officer at privacy@psi‑

If you are based in the EU, you have the right to lodge a complaint to the competent supervisory authority. You may find a list of the national data protection authorities and their contact details at